How To Create a Sustainable Workspace?

The business world occupies an important place in the lives of every one of us. People spend more time at work than they do with family and friends. With the increasing pressure of competition, the need to create a sustainable workplace is becoming more and more critical. A sustainable environment is essential to help people relax and be productive during a long, stressful day.

Eco-sustainability has become one of the major concerns in today’s business world. All companies, whether in industry or technology, are contributing to global warming and pollution. However, these companies and employees can also help design workplaces that contribute to environmental sustainability. These capabilities include incentives and opportunities to repair damage to ecosystems. Here’s a few ways you can help create a sustainable work environment!

Enough Paper

Drafting, duplicating, and reviewing documents clogs printers and creates discarded piles of papers. The green solution is to reset the method. By printing only what you need, you can reduce the waste of printing documents and presentations. Save drafts to your laptop or a shared cloud, where they can be easily be deleted with a single click.

Maximize the Use of Natural Light

Not only is natural light environmentally friendly, but it also provides excellent visibility. All you have to do is adjust your chair or desk to the best angle and adjust your curtains well. The later you turn on the lights, the better it is for your mood and the environment.

Unplug Everything

When you are done, unplug everything. This not only feels liberating, but it also saves all the power consumed by printers, computers, and mobile device chargers that are unnecessarily on standby or connected to the network.

Set Up Recycling Centers

It’s easy to say separate collection simply, but it often creates worse consequences due to negligence and lack of shared rules. That’s why it’s essential to clearly state the rules and name each container with their specific collection items to be recycled.

Smart Commuting

How do you get to work every morning? Have you ever wondered if you’re optimizing your resources? Carpooling may be the best way to save money and CO2 emissions. If possible, it is even better to use a bicycle. Most importantly, your choice should not be an isolated one. Present your transportation problems to your colleagues and create a network of smart commuters.

How to Create a More Environmentally Sustainable Office for Your Employees

Green Initiative Proponent

If you work in an office or coworking space, you can become a proponent of green initiatives and raise awareness of the people you work with and around you. You can even form a “sustainability team” with other coworkers to recommend common protocols for waste disposal, energy conservation, and products used for cleaning. Such bottom-up efforts are far more effective than any business decision.

Office Plants

Whether large or small, having a plant near your workplace will improve the air around you and remind you that there is a beautiful world out there.

No Plastic

Do not bring disposable bottles, glasses, cutlery, or plates into the workplace. Always choose glasses, plates, and water bottles that can be washed and reused.

No to Unnecessary Meetings

How many useless meetings do you have every week? How much valuable time are you taking away from your workflow to address issues that could have been resolved via email? Unnecessary meetings also impact the environment, with vehicle travel leading to environmental pollution, trash and plastic from impromptu snacks, and extra cleaning at the end of the day. Optimize your time and set up moments to confront your team and customers according to a specific agenda.

Relax and Breathe

Don’t underestimate the impact noise can have on your productivity and mood. Ensure your workspace has an area or corner dedicated to silence and relaxation. This can be a place for people to meditate, take a minute to themselves, or take a little “power nap”.

Do you have any other tips? Share it with us in the comments below!

Simple Steps to Make Your Office More Eco-Friendly

Nowadays, many companies are focusing on corporate social responsibility and investing in green practices. If you also want to become a responsible business owner and make your office more environmentally friendly, this article will be of great help to you.

#1. Create a “Green Team”

Norco Green Team | Norco's Green Team | Norco Bicycles | Flickr


Employees engaging one another is more effective than memos from the top.”

– Andrew McCrea


One effective way of raising awareness and getting your employees engaged about green practices is by organizing a sustainability team for your office. Rather than getting orders from the top, the team will be better positioned to educate the staff through informational lunch-and-learn sessions.


The tasks and projects of the team could include:

  • Determining and setting specific green goals that the company wants to achieve. One top priority could be decreasing the monthly energy usage by at least 20 %. And these goals need to be communicated to all the employees.
  • Starting a recycling program.
  • Conducting monthly inspections and checking the power/gas meters and the number of office supplies bought.
  • Scheduling regular meetings so as to evaluate the effectiveness of sustainable projects.
  • Distributing monthly newspapers (both to employees and customers).

#2. Embrace Renewable Energy

Photovoltaic, Photovoltaic System, Solar System

An old excuse for not using solar panels – it’s too expensive. But, this is no longer acceptable. Over the last five years, the cost of buying and even installing solar panels has reduced significantly. Plus, investing in solar energy promises a huge positive financial return in the long run.


Now, some more benefits of switching to solar energy are:

  • Solar panels are known to last for a very long period of time (at least more than 25 years).
  • Can drastically reduce your electric bills
  • Increase your property value
  • And, of course, protect the environment

#3. Maximize Natural Light

I'm thinking of upgrading my office | I was walking past thi… | Flickr

Approximately 25 % of the US electricity consumption is used to light office spaces. Relying on natural daylight can not only help to protect the environment, but it can also reduce the cost of your utility bills. And, as per the World Green Building Council, employees working near sunlit places tend to have a 15 % higher productivity rate.


Jennifer Walton, an agency principal at H. Hendy Associates, claimed that “Natural light sets the body’s circadian rhythms, which control awakening, falling asleep, synthesizing vitamin D and digestion while indoor light is a major work disruptor.”

#4. Turn off and Unplug Electronics at the End of the Day

Apple, Apple devices, Clean, Computer, Container

Our workdays are sometimes like this:

Sit down in front of the computer with a vague idea of what needs to be done and then you end up spending way too much time on unimportant tasks, get distracted by personal thoughts and have to bear the constant grumbling of your boss. And when it is the end of the day, you are all but ready to bolt out the door. You are either starving, worried about finding out what new mess your kids made while you were away or you are just eager to have some relaxation time. Honestly, we all know that feeling.

However, if you can take only ten additional seconds to unplug everything that will not be used overnight, there will not be any ghoulish spirit haunting the office at night (I am talking about some phantom power). And, if all employees adopt this method, I am sure huge amounts of energy waste will be reduced.

#5. Go Paperless

Writing, Writing, Person, Administrative Formalities

The greenest paper is no paper at all.”

– Vince Digneo, a sustainability strategist


Business reports, financial documents or contracts – these printed documents can contribute up to 90 % of office waste in America. This is why Digneo said to go digital whenever possible. With cloud storage services and digital pay stubs, the need for papers or even printers at the office has significantly reduced.


How to go paperless:

  • Rather than storing papers in file cabinets, keep digital files on computers and mobile devices.
  • Review digital documents on a screen instead of printing them out.
  • Try to print as little as possible
  • Set up automated payments which will reduce the need for printed checks
  • Ask vendors to provide e-statements and invoices

The list is long and there are many more steps that need to be taken to have a green and eco-friendly office. If you find this article helpful, don’t hesitate to come back for part 2 and you can also share your comments below!